How to File a W-2c for 2024: Correcting W-2 Forms with Confidence

reading time: 11 minute(s)

Filing W-2s for your employees is a major task, and once they’re submitted to the SSA, it’s a relief to have them off your plate. But what happens if you discover an error?

That’s where Form W-2c, Corrected Wage and Tax Statement comes in. Whether it’s a name or SSN mismatch, incorrect wages, or tax amounts, this form allows you to correct and resubmit the necessary details. Handling W-2 corrections manually can be tedious, but TaxBandits simplifies the process, whether you originally filed the W-2 with us or not.

This guide walks you through everything you need to know about filing Form W-2c and how TaxBandits makes it faster and more efficient.

What is Form W-2c?

Form W-2c is used to correct errors on a previously filed Form W-2. You need to file it when any of the following details were reported incorrectly:

• Employee name or Social Security Number (SSN)
• Tax year or Employer Identification Number (EIN)
• Employee earnings, tax withholdings, or other federal amounts
• State or local wages, tips, or income tax withheld
• Duplicate filings under the same EIN for the same employee

Once corrected, you must transmit Form W-2c to the SSA and provide a copy to the affected employee.

When Should You File Form W-2c?

There’s no strict deadline for filing Form W-2c, but it’s best to submit corrections as soon as errors are found to avoid potential penalties. The IRS may impose fines ranging from $60 to $660 per form, with steeper penalties for intentional non-compliance.

How to Correct or Void a W-2 Using TaxBandits

If You Originally Filed the W-2 with TaxBandits

TaxBandits automatically maps previously reported data, making corrections seamless. Just enter the corrected values, review the form, and submit it to the SSA.

If You Filed the W-2 Elsewhere

Even if the original W-2 wasn’t filed with TaxBandits, you can still use our platform for corrections. Simply:

1. Enter the previously reported data exactly as it appeared on the original W-2.
2. Enter the corrected data in the respective fields.
3. Review and transmit your Form W-2c to the SSA.
4. Distribute the corrected form to employees via online access or postal mailing through TaxBandits.

Key Considerations When Filing W-2c Corrections

When correcting a Form W-2, keep these important points in mind:

• Correcting Employer Information – If there’s an error in the employer’s EIN or name, the SSA requires a written request to correct it. A W-2c alone will not update incorrect employer details.
• Incorrect Employee Address – If the only error is an employee’s address, you do not need to file a W-2c. Instead, update your records and provide the employee with a corrected copy.
• State and Local Corrections – W-2c corrections only update federal records. If your state requires W-2 filings, you may need to submit separate corrections to state agencies.
• Distributing Corrected Copies – Employees must receive an updated copy of Form W-2c. TaxBandits offers postal mailing and secure online access to ensure proper distribution.
• By keeping these considerations in mind, you can correct W-2 errors efficiently while maintaining compliance with IRS and SSA requirements.

Why Use TaxBandits for W-2 Corrections?

TaxBandits streamlines the W-2c filing process with features designed to save time and reduce errors:

• Comprehensive Support for Corrections – Whether you originally filed with TaxBandits or another provider, we make it easy to correct or void forms.
• Auto-Generation of Form W-3c – When you file a W-2c, we automatically generate Form W-3c, the transmittal form required for submission.
• Online Employee Access – Employees can securely view and download their corrected W-2c forms.
• Postal Mailing Service – Choose to have TaxBandits mail corrected copies to employees.

Stay compliant and avoid penalties by addressing W-2 errors promptly. Let TaxBandits handle the corrections so you can focus on running your business.