A Step-By-Step Guide to Completing Form 1099-MISC with TaxBandits

Follow this complete guide to file Form 1099-MISC online with TaxBandits!

Form 1099-MISC is one of the most common forms in the 1099 series. This form is used to report miscellaneous payments made in the course of doing business. Some examples are rents, prizes, payments to attorneys, and more. 

The deadline to distribute copies of Form 1099-MISC is January 31, 2023. The deadline to file 1099 misc with the IRS is March 31, 2023. 

Here is a simple, step-by-step guide to filing this form using TaxBandits. 

Sign in to your TaxBandits account and follow the instructions below!

Step 1: Getting Started in TaxBandits

Select ‘Start New’ in the upper right corner:

Select ‘Form’:

Select ‘Form 1099-MISC’:

Verify the tax year you are filing for, if you are filing for the current tax year this will be 2022. 

Choose your preferred method for entering the form information. If you are filing many forms, we recommend that you bulk upload data using our template, or integrate with your accounting software.  

If you are just filing a single Form 1099-MISC at a time, click ‘Start Now’ under ‘Manual Data Entry’:

Step 2: Fill Out Form 1099-MISC

Begin by providing the business information. You can enter the information manually, or you can select a business from your address book by clicking ‘Select/Add Business’. 

The information below about filling 1099-MISC is based on the guidance provided in the IRS instructions for this form.

You have the option to choose an existing business from your address or add a new business to file for. 

If you have already added the recipient to the business, you can search for the employee by name or SSN or by selecting the ‘Address Book Lookup’ icon or by adding the Employee Name or SSN in the search bar. If you have not added the recipient, you can manually enter the data in each line. 

Check the box if you want to provide the recipient with online access to their form

The account number is required if you have multiple accounts for a recipient for whom you are filing more than one 1099 form series. The account number is also required if you check the “FATCA filing requirement” box. 

2nd TIN Not. You may enter an “X” in this box if you were notified by the IRS twice within 3 calendar years that the payee provided an incorrect TIN. If you mark this box, the IRS will not send you any further notices about this account.

*You can click ‘How to File Form 1099-MISC?’ to watch our help video. 

Box 1: Rents

Enter amounts of $600 or more for all types of rent payments

Box 2: Royalties

Enter gross royalty payments of $10 or more. Report royalties from oil, gas, or other mineral properties before reduction for severance and other taxes that may have been withheld and paid.

Box 3. Other Income

Enter other income of $600 or more required to be reported on Form 1099-MISC that is not reportable in one of the other boxes on the form. Also enter in box 3 prizes and awards that are not for services performed.

Box 4. Federal Income Tax Withheld

Enter backup withholding. For example, persons who have not furnished their TINs to you are subject to withholding on payments required to be reported.

Box 5. Fishing Boat Proceeds

Enter the individual’s share of all proceeds from the sale of a catch or the FMV of a distribution in kind to each crew member of fishing boats with normally fewer than 10 crew members. 

Box 6. Medical and Health Care Payments 

Enter payments of $600 or more made in the course of your trade or business to each physician or other supplier or provider of medical or health care services. Include payments made by medical and health care insurers under health, accident, and sickness insurance programs.

Box 7. Payer Made Direct Sales of $5,000 or More 

Enter an “X” in the checkbox for sales by you of $5,000 or more of consumer products to a person on a buy-sell, deposit-commission, or other commission basis for resale anywhere other than in a permanent retail establishment. Do not enter a dollar amount in this box.

Box 8. Substitute Payments in Lieu of Dividends or Interest 

Enter aggregate payments of at least $10 of substitute payments received by a broker for a customer in lieu of dividends or tax-exempt interest as a result of a loan of a customer’s securities.

Box 9. Crop Insurance Proceeds

Enter crop insurance proceeds of $600 or more paid to farmers by insurance companies

Box 10. Gross Proceeds Paid to an Attorney 

Enter gross proceeds of $600 or more paid to an attorney in connection with legal services 

Box 12. Section 409A Deferrals 

You do not have to complete this box. 

If you complete this box, enter the total amount deferred during the year of at least $600 for the nonemployee under all nonqualified plans. The deferrals during the year include earnings on the current year and prior year deferrals. For additional information, see Regulations sections 1.409A-1 through 1.409A-6

Box 13. FATCA Filing Requirement Checkbox

If you are required to satisfy the filing requirements for Foreign Account Tax Compliance Act (FATCA), you will need to check the box. 

Box 14. Excess Golden Parachute Payments

Enter any excess golden parachute payments. An excess parachute payment is an amount over the base amount.

Box 15. Nonqualified Deferred Compensation

Enter all amounts deferred that are includible in income under section 409A because the nonqualified deferred compensation plan fails to satisfy the requirements of section 409A. Do not include amounts properly reported on a Form 1099-MISC, corrected Form 1099-MISC, Form W-2, or Form W-2c for a prior year. Also, do not include amounts that are considered to be subject to a substantial risk of forfeiture for purposes of section 409A

Boxes 16–18. State Information

These boxes may be used by payers who participate in the Combined Federal/State Filing Program and/or who are required to file paper copies of this form with a state tax department. Use the state information boxes to report payments for up to two states.

If you withheld state income tax on this payment, you may enter it in box 16. In box 17, enter the abbreviated name of the state and the payer’s state identification number. The state number is the payer’s identification number assigned by the individual state. In box 18, you may enter the amount of the state payment. 

If you need to report information for more than one state, select ‘Add New State’.Contact your state DOR for specific reporting information.

When the form is complete, select ‘Save and Continue’

You will be directed to verify the USPS Recommended Address, ensure the address for the recipient is accurate, and select ‘Continue’.

Step 3: Completing your Order

Now you can choose to: 

  1. Begin a new form 
  2. Edit this form
  3. Preview this form
  4. Adjust your services 
  5. Continue filing

Next, review the information you entered on the 1099-MISC, then click ‘Continue’ to proceed.

Select the business(es) you are filing for, review your order details, then click ‘Complete Your Order’. When using prepaid credits, there is no need to enter or process a credit/debit card to file. However, if you click the “x” icons, you will be prompted for credit card information instead.

Step 4: Transmitting your Form 1099-MISC to the IRS

Now, select ‘Confirm and Transmit’:

Now, you can see that your form is being processed and sent to the IRS, this page also provides more information on your next steps for this form!

Do you need to file other 1099 forms for the 2022 tax year? Check out this blog for an overview of more common 1099 forms!

Ready to create your free TaxBandits account and get started? Click the button below to start filing!

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