The Complete Comprehensive Guide To File Form 941 On Time

Employers and managers working together to file Form 941 on timeHere we go! April 2nd. We’re at a fresh start, with April Fool’s Day behind us, but don’t be the fool at the end of the month! Another deadline is coming up soon! Long before May arrives, you need to know all you can about IRS Form 941, who needs to file it (you?) when to file it (now?) and how to file (we’ve got that covered!) if you’re an employer.  

The Complete Comprehensive Guide To File Form 941 On Time

Who files?

If you own and operate a business with employees, you are required to file IRS Form 941. As an employer, you are responsible for withholding federal income tax, social security tax, and Medicare tax from each employee’s salary.

That’s a lot of responsibility!  But you’re the boss. If you don’t do it, who will? Your employees are counting on you to file this information in a timely and accurate manner, as what you report will have a direct effect on them.  

When do I file?

The 941 Form must be filed on a quarterly basis.  That’s pretty often. It comes around quick, and there are no extensions.  The first quarter’s deadline is nearly upon us, so the time to act is now!  Here are all the IRS Form 941 deadlines for this year, 2019:

Form 941 Quarterly Filing Deadlines for 2019 Tax Year


What am I filing, exactly?

Form 941 is a report of employment taxes that you send to the IRS.  Essentially, the IRS asks you to check in every quarter and let them know what taxes have been withdrawn from employees’ wages and paid to the IRS.  

To successfully fill out Form 941, here’s the information the IRS will need from  you, in total:

Employer Details:

  • Name
  • EIN (Employer Identification Number)
  • Address

Employment Details:

  • Employee Count
  • Medicare Tax and Social Security
  • Deposit Made to the IRS
  • Tax Liability (Monthly/Semiweekly)
  • Signing Authority Information
  • Online Signature PIN or Form 8453-EMP

What if I don’t file?

Not filing really isn’t a good option.  If you fail to file your 2019 941 Form by the April 30th deadline, your business will incur a penalty of 5% of the total tax amount due. As if that weren’t punishment enough, you will continue to be charged an additional 5% each month the return is not submitted to the IRS, for up to 5 months.

Important: These penalties are just for failing to file the 941 Form! There are more penalties for failing to file the taxes you owe! You’ll be assessed an additional charge of .5% of the unpaid tax amount, and this fee will increase each month until you finally make the payment. The penalty will increase to 1% ten days following the IRS notice of intent to levy.

Okay, okay! How do I file?

This is the question we have completely covered for you!  To file your 941 Form with the IRS, simply create your free account with TaxBandits and follow along with our simple, easy process!

After you log in, follow these quick steps:

  • Select “Form 941.”
  • Enter employer details.
  • Choose tax year/quarter.
  • Follow our interview-style process.
  • Enter the deposit made to the IRS.
  • Enter your deposit schedule and tax liability.
  • Enter the online signature PIN or complete Form 8453-EMP.
  • Review, pay and send your form directly to the IRS.

Setting up your account with us is FREE!  Plus, our interview-style process eliminates any confusion so that you can be completely confident in what you send to the IRS.  TaxBandits allows you to create forms, review your form summary, then send your form directly to the IRS at a rate of just $4.95/return. We are most concerned with your complete satisfaction – you pay only when you are ready to send your return to the IRS.

Create your account with TaxBandits today and see how easy it is to file your IRS Form 941 each quarter!  Get this deadline off your mind!


File On Time!

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