Act Fast! The Deadline to File Your 1099, W-2, 94x, and ACA 1095 Forms is January 31st!

An urgent reminder for businesses, tax professionals and employers to complete and submit essential tax forms before the deadline.

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The Deadline to File Your 1099, W-2, 94x, and ACA 1095 Forms is January 31st!

The Clock is Ticking – Only a few days left! 

Time is running out – the January 31st deadline for filing essential tax forms is just around the corner. This is a pivotal time for businesses, whether you’re looking to file 1099 forms for independent contractors, W-2 forms for employees, or 94x forms for payroll taxes. Each form serves a unique purpose and is vital for ensuring compliance with the IRS, SSA, and the required state agencies.

In this blog, let’s talk about the Forms that need to be filed by – January 31, 2025.

Major Tax Forms Due by January 31, 2025

As the deadline approaches, it’s important to understand the IRS tax forms that must be filed with the IRS, SSA, and the required state agency. Here’s a breakdown of the key tax forms that must be filed by January 31, 2025, for the 2024 tax year.

  • 1099 Series Forms

    As businesses prepare for another tax season, staying informed about the latest 1099 filing requirements is more crucial than ever. The various forms and their filing requirements provide businesses with clarity in filing their 1099 forms for the 2024 tax year.
    • Form 1099-NEC: The deadline for recipient copies, paper filing, and e-filing is January 31, 2025.
    • Form 1099-MISC: If there is no entry on Box 8 or 10, the recipient copy deadline for Form 1099-MISC is January 31, 2025. If Box 8 or 10 is reported, the recipient copy deadline is February 18, 2025. 
    • Other 1099 Forms: Several other 1099 forms, including Form 1099-INT, DIV, K, R, A, OID, and PATR, have a recipient copy deadline by January 31, 2025.

      Here are the deadlines for 1099 forms other than the NEC. 
      • Recipient Copy Distribution: January 31, 2025
      • Paper Filing: February 28, 2025
      • Electronic Filing: March 31, 2025
  • 1099 State Filing Deadline

    January 31, 2025, deadline applies not only to federal filings but also to state filings, as many states require businesses to file 1099 forms, such as 1099-NEC and 1099-MISC,1099-DIV, 1099-K, and other 1099 forms to report payments made to contractors, vendors, and other non-employees. Some states require you to file these forms directly with their state tax agencies, while others participate in the Combined Federal/State Filing (CF/SF) Program, where the IRS forwards the forms to the state.

    It’s essential to check whether your state requires 1099 filings and understand the filing deadlines and procedures. Failing to meet the deadline can result in penalties and compliance issues.

    Click here to learn more about the State filing deadline for the 2024 tax year.
  • Form W-2 Deadline

    You must file Form W-2 to report the wages paid to your employees and the taxes withheld from their earnings, including Social Security, Medicare, and income taxes. This form must be filed to the SSA by January 31, 2025, and you must also furnish W-2 copies to your employees by the same date.  
  • IRS Payroll Tax Forms’ Deadline
    You must file the following IRS payroll tax forms with the IRS on or before January 31, 2025. This includes:
    • Form 941 (fourth quarter of 2024) – This quarterly payroll form reports Medicare, Social Security, and income taxes withheld from employee wages.
    • Form 940 – Employers must file this annual form reporting Federal Unemployment Tax Act (FUTA) taxes.
    • Form 943 – Employers in the agricultural industry file this to report the taxes withheld from their workers’ wages.
    • Form 944 – Like the 941, this form reports Medicare, Social Security, and income taxes withheld from employee wages. It is for the smallest employers and is only filed annually.
    • Form 945 – This form reports any federal income tax withheld from sources of non-payroll payments. Examples include gambling winnings or backup withholding.
  • ACA Forms – State Reporting Deadline
    • Form 1099-HC: This state tax form must be filed by employers of Massachusetts if they are required to report information about the health coverage plans they offer to their employees and distribute recipient copies to Massachusetts. The deadline for electronically filing and distributing copies of Form 1099-HC is January 31, 2025.
    • Form 1095-B/1095-C: Employers and service providers that offer health insurance coverage plans to residents of California are required to file and distribute 1095 Forms with the state of California.  The deadline for distributing 1095 recipient copies to California residents is January 31, 2025.

Ready to Meet Your Deadline?

Get started with TaxBandits, an IRS-approved provider offering a seamless, user-friendly solution to e-file all the essential tax forms with accuracy and compliance. TaxBandits eliminates the hassles of last-minute filing with its user-friendly interface, and unique features to ensure you meet the deadline with ease and confidence. 

Effortless E-filing Solution

TaxBandits offers a cost-effective solution specifically designed for all information returns and payroll tax forms that are due by January 31, 2025.

  • Supporting Forms:
    • 1099 Series: 1099-NEC, MISC, INT, DIV, R, S, B, and more 
    • W2 and 94x Series Forms: W2, 940, 941, 943, 944, and 945
    • ACA Forms: 1095-B and 1095-C Forms
    • State Filing:  Direct state filing of 1099, W2, and ACA Forms and CF/SF program

Bulk Filing and Integration Options

Handling volume of returns or clients? We have covered you. 

Choose from various options – manual entry for a few forms, bulk uploads for high-volume filing, or seamless integration with popular accounting software such as Sage Intacct, QuickBooks, Xero, FreshBooks, and Zoho Books. 

Effortless Recipient Copy Distribution

TaxBandits system is crafted for precision to ensure that businesses meet all their compliance needs in one place, by adhering to IRS regulations. Discover secure online access services for electronic distribution of 1099, W2, and ACA forms, or choose our postal mailing services as a simple alternative. We have an add-on feature, Smart Mail, in which the 1099 and W-2 forms are mailed through postal mail if recipients don’t access the secure portal to view or download the forms by January 29, 2025.

World-Class Customer Support

TaxBandits’ dedication to outstanding customer service is evident as the clock runs out. A personalized approach guides clients through the filing process, offering communication channels like email, phone, or Live chat options. These channels ensure prompt assistance directly from knowledgeable team members, which is especially crucial on this deadline day.

BanditAI

Get quick assistance with our smart AI assistant, BanditAI. It answers all your filing questions and provides real-time guidance and practical solutions, ensuring your filing process is smooth and efficient.

Robust Security

TaxBandits understands that handling sensitive financial and personal information requires the highest level of security. When you choose TaxBandits, you’re not just filing your tax forms—you’re ensuring your data is protected with advanced security measures that meet industry standards and regulatory requirements.

Don’t put your business at risk—get started with TaxBandits today and ensure your tax forms are filed on time.

Get started today, and file with confidence!


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