What is Form W-2?
Form W-2, Wage and Tax Statement, is used to report wages paid to employees and the taxes withheld from them.
Who needs to file Form W-2?
Every employer engaged in a trade or business who pays remuneration for services performed by an employee, including noncash payments of $600 or more for the year, must file a Form W-2 for each employee (even if the employee is related to the employer) from whom:
- Income, social security, or Medicare tax was withheld.
- Income tax would have been withheld if the employee had claimed no more than one withholding allowance or had not claimed exemption from withholding on Form W-4, Employee’s Withholding Allowance Certificate.
An employer must mail out the Form W-2 to employees on or before January 31.
Where do I file Form W-2?
The SSA encourages all employers to E-File. E-filing can save you time and effort and helps ensure accuracy. You must E-File if you are required to file 250 or more Forms W-2 or W-2c. If you are required to E-File but fail to do so, you may incur a penalty.
ExpressTaxfilings.com is the easiest – we transmit it all to the IRS for you! Or, print paper copies and mail them to the IRS and recipient.
File Copy A of Form W-2 with Form W-3 at the following address:
Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-0001
What is Form W-3?
Form W-3, Transmittal of Wage and Tax Statements, is a summary page of all W-2 forms issued by the employer. This form includes the total amount for all employees under the employer during the tax year.
Who needs to file Form W-3?
Anyone who paper files Form W-2 must file Form W-3 to transmit Copy A of Forms W-2. Even if there is only one paper W-2 form being filed a W-3 is still required. There is also no need to file a form W-3 for Form(s) W-2 that were submitted electronically to the SSA. If you are filing your W-2 forms electronically a separate W-3 form is not needed.
Where do I file Form W-3?
When you E-File Form W-2, you are not required to file Form W-3. Should you choose to paper file, print paper copies and mail them to the IRS and recipient.
File Copy A of Form W-2 with Form W-3 at the following address:
Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-0001
ExpressTaxFilings offers affordable pricing options and top notch customer support for E-Filing Form W-2. For questions, contact the Express Tax Support Center in Rock Hill, SC at 803-514-5155 between the hours of 8am – 6pm EST, Monday through Friday or email us at support@ExpressTaxFilings.com.
