State Filings – W-2 & 1099 Forms

You already know how important it is to file your federal tax return; it’s just as important to file through the state as well. It’s typical for states to require filing for W-2s, W-2Gs, and various 1099s. There are specific requirements for e-filing and paper filing state returns – not to mention that each state operates differently. You may want to brush up on your knowledge of your state’s requirements before filing your 1099 or W-2 forms.

To help, here’s a general checklist of state filing facts:

  • The majority of states require all state residents, that have or should have income tax withheld, to file.
  • Non-residents working in the state with income tax withheld must file as well unless there is a reciprocal agreement between the state where you live and the state where you work.
  • Forms 1099-MISC, DIV, INT, and R are generally required to be filed with state – no matter of its participation in the Combined Federal/State Filing (CF/SF) program.
  • Common ways to file with your state includes limited paper filing and e-filing through online or magnetic media.
  • State filing is usually done annually, but your state may have tiered statuses of filing in place which asks for quarterly, monthly, or semi-weekly filings.
  • You don’t have to notify the IRS when you file with the state
  • Your state may require you to register your business with its Department of Revenue, or just allow the use of your Employer Identification Number (EIN).
  • Each state has its own due date for filing applicable forms; you can check HERE or with your state’s Department of Revenue.

1099 Forms
Depending on your state, you might have to send the 1099 forms, and possibly other information, to the state. You should assume this is a necessity unless your state participates in the Combined Federal/State Filing (CF/SF) program and does not require additional information filing. More information about e-filing your 1099s with ExpressTaxFilings can be found HERE.

W-2 Forms
W-2 forms are for when you need to report employees’ annual earnings and taxes withheld at the end of every year. As an employer, you are required to send a copy of the completed W-2 to the SSA, the employees, and possibly any states for whom state taxes were withheld. If you have to file over 250 forms, you must file electronically. More information about e-filing your W-2s with ExpressTaxFilings can be found HERE.

ExpressTaxFilings offers the unique advantage of seamless and simple electronic filing for both your W-2s and 1099s. Our services are secure, safe, and accurate. And we offer the support of our hard-working technical teams with the most experience in the industry.

For any assistance with W-2 and 1099 e-filing, contact our expert team of live professionals at our office located in Rock Hill, South Carolina. You can call (704) 839-2270 Monday through Friday from 9am to 6pm EST, email at, or live chat with us at

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