Understanding Form W-2: What is Box W-2 D and its Purpose?

Form W-2 can be a little complicated. Keep reading to learn about Box D and its purpose.

What is Box W2 D and what is it for?

Form W-2 is a wage tax form used to report wages paid to employees as well as taxes withheld. The form must be provided to the IRS and the recipient annually. 

There are many parts of a W-2 form that require different information. Keep reading for a deep dive into Form W-2 Box D. 

How is a W-2 laid out?

The first part of a W-2 form asks for basic information. Boxes labeled A-F are where you record your

  • Box A: Employee’s Social Security number
  • Box B: Employer Identification Number (EIN)
  • Box C: Employer’s name, address, and zip code
  • Box D: Control number
  • Box E: Employee’s full name
  • Box F: Employee’s address

Next, boxes labeled 1-20 ask for

  • Box 1: Wages, tips, and other compensation
  • Box 2: Federal income tax withheld
  • Box 3: Social Security wages
  • Box 4: Social Security tax withheld
  • Box 5: Medicare wages and tips
  • Box 6: Medicare tax withheld
  • Box 7: Social Security tips
  • Box 8: Allocated tips
  • Box 9: (leave box blank)
  • Box 10: Dependent care benefits
  • Box 11: Nonqualified plans
  • Box 12: Codes
  • Box 13: Checkboxes
  • Box 14: Other
  • Box 15: State/employer’s state ID number
  • Box 16: State wages, tips, etc
  • Box 17: State income tax
  • Box 18: Local wages, tips, etc
  • Box 19: Local income tax
  • Box 20: Locality name

What is Box D used for?

Box D is the space for the control number. It may or may not be left blank, depending on whether or not your business uses control numbers.

A control number is used to identify your form. It allows for organized record-keeping. It is usually assigned by an employer’s payroll software.

The lack of a control number will not affect your return in any way.

E-file Form W-2 with TaxBandits

TaxBandits makes it easy to file Form W-2 and, more importantly, easy to understand Form W-2. Helpful guides and step-by-step instructions are included with the program.

TaxBandits also simplifies your distribution process. Clients can use our postal mailing feature to distribute their recipient copies through the US Postal Service. We also validate all of your recipients’ addresses against the USPS database to ensure an accurate and timely arrival.

Employees and recipients can also view and download copies of their W-2s through a secure online access portal. If you need team members or employees to help edit, update, or manage your forms on your behalf, you can grant access for them to log into your account using their own login credentials.

You can take advantage of TaxBandits’ informative blogs and YouTube videos as well as an extensive knowledge base full of FAQs and trending questions. A live customer support team is available via chat, email, and phone Monday through Friday from 8:30 AM – 5:30 PM EST, and extended hours around deadlines.

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