Understanding Form W-2: What is Box W-2 D and its Purpose?

Form W-2 can be a little complicated. Keep reading to learn about Box D and its purpose.

What is Box W2 D and what is it for?

Form W-2 is a wage tax form used to report wages paid to employees as well as taxes withheld. The form must be provided to the IRS and the recipient annually. 

There are many parts of a W-2 form that require different information. Keep reading for a deep dive into Form W-2 Box D. 

How is a W-2 laid out?

The first part of a W-2 form asks for basic information. Boxes labeled A-F are where you record your

  • Box A: Employee’s Social Security number
  • Box B: Employer Identification Number (EIN)
  • Box C: Employer’s name, address, and zip code
  • Box D: Control number
  • Box E: Employee’s full name
  • Box F: Employee’s address

Next, boxes labeled 1-20 ask for

  • Box 1: Wages, tips, and other compensation
  • Box 2: Federal income tax withheld
  • Box 3: Social Security wages
  • Box 4: Social Security tax withheld
  • Box 5: Medicare wages and tips
  • Box 6: Medicare tax withheld
  • Box 7: Social Security tips
  • Box 8: Allocated tips
  • Box 9: (leave box blank)
  • Box 10: Dependent care benefits
  • Box 11: Nonqualified plans
  • Box 12: w2 box 12 Codes
  • Box 13: Checkboxes
  • Box 14: Other
  • Box 15: State/employer’s state ID number
  • Box 16: State wages, tips, etc
  • Box 17: State income tax
  • Box 18: Local wages, tips, etc
  • Box 19: Local income tax
  • Box 20: Locality name

What is Box D on W2 form?

Box D in Form W-2 is used for reporting the control number and is situated below the section containing the “employee’s name, business address, and zip code.” The location of Box D may vary on the W-2 form, as employers can obtain the form from different sources like the IRS office, online platforms, or third-party agencies.

Purpose of the Control Number on W2 form:

The control number plays a crucial role in identifying your specific Form W-2 within your employer’s records. Typically assigned by your employer’s payroll processing software, this number becomes essential if you intend to import your W-2 form into an eFiling platform like TaxBandits.

Is it mandatory to report Box D in Form W-2?

The IRS does not mandate the reporting of this W2 control number. Taxpayers have the flexibility to leave this field blank without affecting the reporting of relevant information required for filing with the IRS. The omission of the control number will not impact your filings unless otherwise specified by the IRS through communication or notice.

E-file Form W-2 with TaxBandits

TaxBandits makes it easy to file W-2 and, more importantly, easy to understand Form W-2. Helpful guides and step-by-step instructions are included with the program.

TaxBandits also simplifies your distribution process. Clients can use our postal mailing feature to distribute their recipient copies through the US Postal Service. We also validate all of your recipients’ addresses against the USPS database to ensure an accurate and timely arrival.

Employees and recipients can also view and download copies of their W-2s through a secure online access portal. If you need team members or employees to help edit, update, or manage your forms on your behalf, you can grant access for them to log into your account using their own login credentials.

You can take advantage of TaxBandits’ informative blogs and YouTube videos as well as an extensive knowledge base full of FAQs and trending questions. A live customer support team is available via chat, email, and phone Monday through Friday from 8:30 AM – 5:30 PM EST, and extended hours around deadlines.

Create a free account and get started today at TaxBandits.com!

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